Balancing off accounts – lesson 11

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Balancing off accounts is a major part of the free Processing Bookkeeping Transaction course, Accounting Trainees must know how to balance off accounts.

You are part way through the FREE Processing Bookkeeping Transactions Course and you should have read the pages listed below before reading this page:


Welcome to Balancing Off Accounts, Accounting Equation, Capital and Revenue

We have come along way in this free bookkeeping course. In previous units we have looked at sales, purchases, cash book and petty cash books. In this chapter we are going to look at balancing off accounts.
Balancing accounts or “balancing off” as it is sometimes called is a fancy term that Accounting trainees and Bookkeepers use – it just means the difference between the two sides of the account i.e. debits less credits.balancing accounts

Traditionally balancing off accounts must be done at each month end, but nowadays with computerised accounts the accounts are continually balanced off and an up to date balance is shown immediately after each transaction – just like your personal bank statement.

However when it comes to Accounting and bookkeeping examinations students have to balance off accounts manually. There is a standard procedure in balancing accounts and you will be required to perform this in your examinations.

Once all accounts have been balanced we are then in a position to produce a trial balance , and from that we can then produce the final accounts known as the Profit and Loss account and a Balance Sheet.

Another important aspect of balancing accounts is that the Sales Ledger control account can tell us immediately how much we are owed by our customers i.e. receivables. And the Purchase ledger control account tells us how much in total we owe our suppliers (Payables).

You will see that although Accounting Trainees and bookkeepers rarely perform the act of balancing accounts as it is done by the computerised accounts package, the information derived from the process is important and is therefore very examinable  – you have been warned!
Now try the quiz below.

Here is the link to Amazon for the course books:

QUIZ: Balancing Off Accounts, Accounting Equation, Capital and Revenue.

Before attempting this quiz you should have read chapter 10 entitled "Balancing Accounts, Accounting Equation, Capital and Revenue" of your recommended textbook “Bookkeeping 1". Please attempt all questions and then press the submit button at the end, you will then be taken to your results page - good luck!


Balancing accounts should be performed at regular intervals at least at each month end.

The accounting equation states that:
Assets + Liabilities = Capital

The Accounting equation states:

Assets = Capital + Liabilities

The accounting equation must always balance.

A liability is something owned by the business

Assets - Liabilities =

Expenditure incurred on the purchase of non-current assets is called .............. expenditure

Expenditure incurred on the purchase of goods for resale is called ............. expenditure.

Rent received from a business shop rented out is called ............ income.

It's not really important if we classify something as revenue expenditure when it should be classified as capital expenditure.

Leaderboard for Balancing Accounts ,accounting equation and capital and revenue

1. -30 Points
2. -30 Points
3. -30 Points
4. mn-30 Points
5. MIH01-30 Points

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